Making Investigational Drug Receipt Easier: The E-Packing Slip File Standard and Import Tool

Managing investigational drug shipments can be a tedious process for research pharmacies and clinical trial sites. Investigational drugs require meticulous tracking of various inventory data, such as lot numbers, kit or item numbers, and expiration dates. Often recorded manually, this time-consuming data entry process during drug receipt can lead to potential errors. Ambiguous and inconsistent packing slips may often require additional reconciliation. These challenges slow down inventory management, protocol compliance, and increase the risk of discrepancies.

To simplify this process, the E-Packing Slip File Standard and Import Tool offer a standardized, automated way to receive and record investigational drugs more efficiently.

Many research sites receive shipments with physical packing slips that do not always contain complete information required for property accountability and management.

Staff must:

• • Log into an Interactive Response Technology (IRT) system to verify details
  • Cross-check multiple identifiers, such as lot numbers and product codes
  • Manually enter shipment data into their inventory system

These inefficiencies not only take up valuable time but also introduce risks in trial data accuracy.

The E-Packing Slip File Standard is a universal electronic format that allows research sites, sponsors, and CROs to exchange shipment information in a consistent, structured way.

 Paired with the Import Tool in Vestigo, research sites can now:

• • Download an electronic packing slip from their IRT system
  • Upload it directly into Vestigo
  • Automatically populate shipment and inventory details—eliminating manual entry

This process aligns shipment details between the IRT and inventory systems, reducing transcription errors and making the receipt process faster and more reliable.

By implementing standardized e-packing slips, research sites can:

• Save Time – Reduce the time spent on manual data entry and verification
• Improve Accuracy – Eliminate common data errors from manual transcription
• Ensure Compliance – Maintain clear, audit-ready inventory records
• Standardize Processes – Reduce variability in how investigational drugs are received and tracked

Want to see the E-Packing Slip Import Tool in action? Our on-demand webinar provides a step-by-step walkthrough of how this tool streamlines investigational drug receipt for clinical trial sites.

Watch now to learn how your site can benefit from this innovation.