How a Leading Cancer Care Institute Modernized Drug Accountability with Vestigo®
Across Central and West Florida, a nationally recognized cancer care institute delivers advanced, multidisciplinary oncology care while supporting more than 150 active clinical trials. Managing that level of complexity demands accuracy, consistency, and confidence. Their journey shows how the right investigational drug accountability software can remove risk, reduce burden, and give IDS teams their time back.
From Paper-Heavy Accountability to a System the IDS Team Could Trust
High-volume clinical trial environments leave little margin for error. Before Vestigo®, the Institute’s IDS pharmacy relied on paper logs to manage clinical trial drug accountability across receipt, dispensing, and destruction.
Like many academic and cancer-focused research centers, the team found themselves relying on manual processes, informal safeguards, and the following items listed.
- Recording the same information across multiple paper logs increases the risk of transcription errors
- Spending hours each week on accountability documentation instead of clinical and research support
- Preparing for monitor visits by pulling binders, reconciling discrepancies, and double-checking entries
- Managing growing compliance pressure as trial volume and drug complexity increased
- Worrying that a manual process could lead to protocol deviations during audits
A Clear Shift to Fully Paperless Drug Accountability
The site selected Vestigo® after evaluating options that claimed to support investigational drug accountability but still relied on partial paper workflows.
Vestigo® stood apart by offering a complete, end-to-end solution for clinical trial drug accountability, enabling the IDS pharmacy to move entirely off paper. Drug receipt, dispensing, destruction, and temperature documentation were unified within a single system designed specifically for research pharmacy operations.
“Vestigo® has revolutionized our drug accountability processes.”
– Pharmacist Specialist
In this case study, you’ll learn how a high-volume cancer care IDS pharmacy:
- Eliminated paper logs by implementing fully paperless investigational drug accountability software
- Reduced transcription errors and drug-related protocol deviations through centralized digital documentation
- Cut time spent on accountability tasks and audit preparation, freeing pharmacists for clinical and research support
- Managed the full clinical trial drug accountability lifecycle, from receipt to dispensing and destruction, in one system
- Sustained long-term adoption of a digital accountability platform across more than a decade of active trials
This case study shares practical implementation insights, measurable operational and compliance outcomes, and the clinical impact of moving away from manual accountability—all from the perspective of an experienced IDS pharmacy supporting complex oncology trials.
Ready to See the Full Transformation?
Download the complete case study to see how Vestigo® supports IDS pharmacies managing complex clinical trial portfolios with confidence.
If this story reflects challenges you’re facing today, or questions you’re actively evaluating, the full case study offers a clear, practical view of what change can look like.
Questions about this case study? Contact our team at [email protected].
We’re here to help you handle clinical trial complexity.
